Job Title: Human Resources Analyst  

Reports to: Executive Director of Human Resources

Work Schedule: 8.0 hours per day, 260 days per year

Salary: Salary Schedule Non-Represented 4 https://www.msd25.org/o/District/page/employee-groups

Account Code: 9700-14-3110-0000-4100-0000-0

Proclamation 21-14.1 mandates that all K-12 school districts state employees get a COVID 19 vaccination or medical or religious exemption by Oct. 18, 2021. All future employees are required to be fully vaccinated or have an approved medical or religious exemption from Marysville School District in order to be considered for employment. You must be at least 14 days past the last dose of applicable COVID 19 vaccine regimen. Proof of being fully vaccinated will be required at the time of hire.

If you need a religious or medical exemption please contact Tracy Souza at (360) 965-0076.

Job Summary:  

This position reports to and provides confidential and technical support to the Executive Director while assisting

in various phases of responsibility regarding State and federal requirements. The analyst must be flexible, patient, and professional at all times to ensure that positive public relations are maintained in this service-oriented position.

Minimum Qualifications:

• Bachelor's degree preferred
• Associates degree or Business-Technical school degree in related field preferred
• 5 years previous Human Resources experience in the K-12 school setting preferred
• Previous experience with TalentEd Recruit & Hire and Records system preferred
• Valid Washington State driver’s license or evidence of mobility
• High School diploma or equivalent 
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

Essential Job Functions:  

This list of essential job functions is not exhaustive and may be supplemented as necessary.  Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Generate and submit State and Federal reports 
• Prepare and process various district documents to meet district, state, and/or federal regulations
• Develop, monitor and review of State required paraeducator requirements
• Ongoing preparation and maintenance of new hire onboarding sessions for administrator, certificated, and classified staffing throughout the year 
• Develop and prepare annual retirement event
• Generate and on-going maintenance of all hiring requirements
• Ongoing implementation and monitoring of applicant assessment/testing process
• Ongoing preparation and maintenance of professional growth and tuition reimbursement funds based on CBAs for administrative, certificated, and classified staff
• Coordinate database, process and track staff evaluations for administrative, certificated, classified, coaching staff 
• Generate and on-going maintenance of all classified and extra-curricular coaching staff including but not limited to transfers, seniority, placements, and hiring requirements
• Coordinate budget and track prior approvals for certificated staff professional leave and National Board Certification
• Design and maintenance of Human Resources web pages
• Placement and management of university/college programs and agreements for student practicums and internships
• Annual pay plans and supplementary contracts for PSE group and coaches as required
• Maintain databases of new hires, resignations, retirements, leaves, etc
• Generate and submit to payroll all actions regarding classified staff members such as salary placement and changes, new hires, resignations, retirements, leaves of absence, and stipends
• Answer a wide variety of telephone and in-person inquiries; provide information; and screen and direct calls and inquiries as appropriate on various district policies and procedures, events and schedules, and troubleshoot potential problems
• Compose and prepare correspondence for Executive Director
• Coordinate department budget, monitor accounts, track expenditures, and prepare reports as needed
• Prepare and process department requisitions, purchase orders, and prior approvals for travel
• Prepare agenda for and take minutes of various district and departmental meetings
• Maintain calendar for Executive Director
• Maintain the highest level of confidentiality on personnel and departmental issues
• Create and maintain a variety of files (computer and hard copy including confidential files) to ensure accurate, up-to-date information is available
• Prepare and process various district documents including correspondence, memos, budgets, reports, etc. to provide information to district and community
• Input various data into computer systems to meet district, state, and federal regulations
• Attend and/or schedule meetings and training as required
• Order and maintain department supplies
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform related duties as assigned

Desired Skills:  

• Knowledge of proper English grammar, spelling and usage
• Knowledge of business math 
• Knowledge of effective office operations and procedures
• Knowledge of alpha-numeric filing systems
• Knowledge of Human Resources procedures and terminology
• Demonstrated knowledge in the usage of word processing, spreadsheet, and database tracking and production tools
• Ability to communicate orally and in writing effectively
• Ability to adapt to changing priorities and frequent interruptions
• Ability to keep accurate records and perform detailed work in the preparation, computation, and analysis of data
• Ability to establish and maintain effective working relationships with students, parents, staff and the public
• Ability to work independently and prioritize assignments while meeting multiple deadlines
• Ability to maintain strict confidentiality
• Ability to provide effective customer service
• Ability to discern appropriate responses and alternatives while applying good judgment
• Ability to compose and format correspondence and reports
• Ability to take, transcribe, edit, and finalize minutes of meetings
• Ability to read and write proficiently and perform accurate arithmetic calculations
• Ability to diffuse difficult situations
• Ability to operate a variety of office equipment and machines
• Ability to read and explain rules, regulations, and procedures
• Ability to operate a PC computer and working knowledge of district-adopted software including Microsoft Office Suite; Google Docs, Forms, Mail & Spreadsheets; ShoreTel; WESPaC HR; Substitute Online; Thrillshare; and various online software as require 
• Ability to problem-solve effectively
• Ability to provide excellent writing skills
• Ability to lift objects weighing up to 40 pounds

Work Environment:  

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.  Work is typically performed in an office environment.  Experiences constant interruptions, required to deal with distraught or angry parents, students and employees, perform detailed work in reference to preparation, computation of data and analyzing information both verbally and in written form, high level of proficiency in reading, writing and mathematics.  Involves precise control of fingers and hand movements; visual and mental concentration; crouching, crawling, bending, or kneeling; lifting and moving objects weighing up to 40 pounds.

Evaluation:

The Human Resources Analyst shall be evaluated periodically by the Executive Director of Human Resources pursuant to the currently established district procedures and evaluation criteria.  The process shall include an evaluation of the employee’s performance of the above essential job functions.  

Classification History:

Job description updated November 2022.