Job Title: Executive Director of Finance & Operations  

Reports to: Superintendent

Work Schedule: 8.0 hours per day - 260 days per year (includes 28 vacation days, 12 holidays and 9 furlough days)

Salary: Administrator Salary Schedule – Administrator 4 – Executive Director https://www.msd25.org/o/District/page/employee-groups

Account Code: 9700-13-3160-0000-6000-0000-0 

Job Summary:

This position is responsible for administering the financial and business affairs of the district including the coordination of accounting and budgeting, custodial, food service, maintenance, payroll, purchasing, transportation, and warehouse operations; interpreting and implementing state directives; assisting in long-term planning; and actively participate in a process to continually improve the operations of the department.

Minimum Qualifications:

• Bachelor’s degree in Accounting or Business Administration
• Minimum of five years of increasingly responsible experience in business and finance
• Washington State driver’s license or evidence of mobility
• Valid Certified Public Accountant certificate preferred
• Previous experience in K-12 school finance preferred
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required trainings within thirty (30) calendar days from hire date

Desired Skills:  

• Demonstrated strong supervisory and critical thinking skills
• Demonstrated strong communication and leadership skills
• Ability to analyze, interpret, and prepare financial statements and reports
• Ability to develop appropriate methods to accomplish a variety of accounting transactions
• Knowledge of current rules, regulations, legislation, technology, and procedures governing school business and finance
• Knowledge of principles of accounting, budgeting, and fiscal procedures and methods
• Knowledge of laws, rules, regulations, and guidelines governing finance
• Knowledge of governmental accounting and practices and methods of investment and cash management
• Skills in presentation and group facilitation
• Skills in formulating effective recommendations and solutions
• Skills in independent analysis and prudent decision-making
• Skills in conflict resolution
• Working knowledge of district-adopted software including Microsoft Office Suite, WESPaC Fiscal, and Gmail 
• Demonstrated ability to bring people and resources together around best practices 
• Demonstrated ability to work well with people, maintain positive working relationships, and solve problems
• Effective oral and written communications
• Demonstrated ability to establish positive relationships and work effectively with diverse backgrounds
• High level of integrity and a commitment to do what you said you would do
• Model listening to and partnering with students, staff, and adults from diverse ethnic and cultural backgrounds

Essential Job Functions: 

This list of essential job functions is not exhaustive and may be supplemented as necessary.  Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Direct, review, analyze, and interpret a variety of financial management information
• Make recommendations in matters of fiscal impact such as budget, revenues, expenditures, enrollment projections, and collective bargaining
• Analyze legislative and economic events
• Work closely with Human Resources to ensure controlled staffing levels are maintained
• Advise and assist other district administrators and staff in understanding, planning, and monitoring their respective budget areas
• Provide a variety of strategies on financial matters including but not limited to financing of major expenditures, bond sales, and spending priorities
• Management of district’s investment and real estate portfolios and ensure adherence to ethical standards in financial transactions and reporting
• Work with bond underwriter to bring district’s bond to market including presentations to rating agencies, tax rate planning, and bond sale strategies
• Supervision of budget, finance, and accounting to ensure positive financial accountability
• Assume responsibility for budget development and long-range financial planning
• Plan, organize, coordinate and direct all operations of the department including accounting, payroll, purchasing, food service, transportation, and warehouse operations Evaluates departmental operations and initiates changes as necessary
• Prepares or supervises preparation of operational policies and procedures
• Manage district grants and insurance programs
• Supervise the development of monthly and annual financial reports as required
• Consult with superintendent and other personnel on questions relating to district’s business affairs
• Supervise, train, direct, and evaluate work of accounting and payroll employees
• Act as a liaison between staff, school board, and community
• Supervise operational staff at the department level
• Value staff, student, parent and community input in creating a positive, respectful and welcoming department
• Manage resources to meet legal requirements
• Professionally interact with students, staff, and public
• Comply with all district policies and procedures
• Comply with the Code of Professional Conduct
• Perform related duties as assigned

Work Environment:  

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  The employee will have flexible hours and some evening meetings are required.  Leadership initiative will structure job hours and environment.  Work environment will include a wide variety of school, management, and community settings.  Meetings will be held with many diverse constituency groups including staff, students, parents, and community members networking in the region.  Environments requiring sensitivity, expertise in investigations, and skills in conflict resolution will likely occur. The employee is exposed to infectious diseases carried by children.  The noise level in the work environment is acceptable to this particular environment and can vary depending upon daily activity but will remain within acceptable ranges.  The employee may be confined to a work area; required to have precise control of fingers and hand movements; experience constant interruptions and inflexible deadlines; and must be able to stoop, crouch, crawl, bend, kneel, stand for periods of time, and.  The employee is required to deal with distraught and/or angry persons and is exposed to infectious diseases carried by children.

Evaluation:

This position shall be evaluated periodically by the Superintendent pursuant to the currently established district procedures and evaluation criteria.  The process shall include an evaluation of the employee’s performance of the above essential job functions.  

EQUAL OPPORTUNITY EMPLOYER

Marysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promo, and training. Such equal employment opportunity will be provided without discrimination with respect to race, creed, national origin, age, honorably discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. 

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

• Civil Rights: Dr. Courtney Hill, Executive Director of Equity and Family Engagement; courtney_hill@msd25.org; 360-965-0008
• Gender Inclusivity: Dr. Courtney Hill, Executive Director of Equity and Family Engagement; courtney_hill@msd25.org; 360-965-0008
• Harassment, Intimidation, & Bullying
• Employees: Alvin Cooper, Executive Director of Human Resources; alvin_cooper@msd25.org; 360-965-0071 
• Students: Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; claudette_rushing@msd25.org; 360-965-0020
• Title IX: Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; claudette_rushing@msd25.org; 360-965-0020
• Section 504 and ADA: Dr. Michelle Roper, Executive Director of Special Education and Student Services; michelle_roper@msd25.org; 360-965-0174

Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at (360) 965-0000.  You also have the right to file a written complaint.   Address: 4220 80th Street NE, Marysville, WA 98270.  

The Marysville School District is a drug-and tobacco-free workplace.

Classification History:

Job description developed March 1993.

Job description revised January 2015.

Job description revised June 2016.

Job description revised November 2017.

Job description revised July 2019.